Terms and Conditions of the Event and Congress Center
of Heidelberger Druckmaschinen AG for renting seminar and
conference rooms and holding seminars in the Print Media Academy
§ 1 Applicability, Conclusion of a Contract
(1) A contract between the Print Media Academy of Heidelberger Druckmaschinen AG (henceforth referred to as "PMA") and the event organizer does not come about unless and until the PMA has confirmed its conclusion to the event organizer in writing.
(2) If the event organizer is a political, ideological or religious association, a Scientology group and/or an organized affiliated with such an association, in order to be valid the contract additionally requires the explicit written consent of the management of the PMA. If the event organizer fails to inform the PMA that it is an association or organization of one of the aforementioned types, the PMA is entitled to void the contract with immediate effect and claim damages from the event organizer. The minimum amount of such damages shall be the agreed-upon rent. The same statement applies if the nature of the event is such that it could damage or interfere with the reputation or security of the PMA or smooth conduct of business on the part of the PMA or other companies of the Heidelberg Group.
(3) The scope of the rental contract and other services is based on the order received.
(4) Only those attributes may be considered pledged that are expressly described as such in the order confirmation.
(5) The event organizer is considered for all practical purposes the individual named as such to the PMA; in case of doubt, this individual is liable jointly with the actual event organizer for all debts incurred.
§ 2 Fulfillment, Prices, Payment
(1) PMA is obligated to make available the indicated rooms to the event organizer under the stipulated conditions. The PMA is furthermore obligated to provide any additionally expressly stipulated services (in particular, food and drinks).
(2) The event organizer is obligated to pay the price for renting the room(s) and the other services. All payments by the event organizer are due within two weeks after receiving the invoice.
(3) All prices are based on current cost factors. If major cost factors should rise or fall subsequent to conclusion of the contract (e.g., energy or wages), then the PMA reserves the right to correspondingly correct the prices, provided that the date of the event is at least four months later than the conclusion of the contract. In such a case, the prices valid on the date of the event shall be considered to be agreed.
(4) In the event of arrears in payment, interest amounting to eight percent annually is due; the customer reserves the right to demonstrate lesser damages.
(5) The event organizer is not entitled to offset the payment owed against claims that are not yet legally enforceable.
§ 3 Cancellations
(1) Please note the cancellation deadlines given in our order confirmation. The amount of the cancellation fees depends on the size of the room(s) booked and how far in advance the cancellation is received.
§ 4 Liability, Warranty
(1) The event organizer shall treat the rooms, furnishings and equipment with care and return them in proper condition. The event organizer exonerates the PMA from any and all third-party claims associated with permitting or holding the event. The event organizer hereby assures the PMA that it has taken out a group liability insurance policy.
(2) The PMA may demand that the event organizer provide security such as guaranties or a deposit to cover possible damage.
(3) In the event that the PMA should fail to meet major contractual obligations, it is liable in accordance with the relevant legal provisions. Apart from this, the PMA is liable for damages only if they have been caused intentionally or by gross negligence. The PMA is not liable for damage or losses that are atypical for a contract of this type. Articles 701 to 703 of the German Civil Code are not applicable.
(4) If defects or malfunctions should occur in the technical or other equipment and systems made available by the PMA, then the PMA shall endeavor without delay to remedy the problem(s). To the extent that the PMA obtains such technical or other equipment or systems from third parties, it does so on behalf and for the account of the event organizer.
§ 5 Miscellaneous Provisions
(1) Public ads or otherwise disseminated documents or announcements containing invitations to the event and citing the name and address of the PMA must be approved in advance and in writing by the PMA. If such a publication is made without the approval of the PMA, the PMA reserves the right to cancel the event. The event organizer is then liable for any resulting costs or damages. The event organizer must also obtain at its own expense and in good time any official permits or approvals required for holding the event. The event organizer is responsible for complying with all public-law requirements and other regulations.
(2) No decorations or other objects may be deployed without the prior written permission of the PMA. When the PMA gives such permission, the event organizer guarantees that the decorations etc. comply with all official regulations, and particularly those relating to fire protection. The event organizer is also responsible for properly removing the decorations etc. afterward. The event organizer is liable for any and all damage caused, even if it is not directly at fault.
(3) The event organizer's rights deriving from this contract may be transferred only with the written consent of the PMA.
(4) In the event of force majeure, strikes or the like, the PMA is entitled to withdraw from the contract without any obligation to compensate the event organizer for damages.
(5) The place of fulfillment and payment is Heidelberg, Germany
(6) For contracts concluded with businesspeople, public-law entities and special public-law assets, Heidelberg shall be the exclusive venue for settling disputes.
(7) The contractual relationship between the parties is subject to German law.
(8) Ancillary agreements are valid only if confirmed in writing by the PMA.
(9) If any of these provisions should be or become entirely or partly invalid, the rest of the contract shall remain in effect. In this case, the parties to the contract pledge to find another valid provision that approximates as closely as possible the intention and purpose of the invalid provision.
Note: These Terms and Conditions have been translated as faithfully as possible. In cases of doubt, however, the original German wording applies.
§ 1 Applicability, Conclusion of a Contract
(1) A contract between the Print Media Academy of Heidelberger Druckmaschinen AG (henceforth referred to as "PMA") and the event organizer does not come about unless and until the PMA has confirmed its conclusion to the event organizer in writing.
(2) If the event organizer is a political, ideological or religious association, a Scientology group and/or an organized affiliated with such an association, in order to be valid the contract additionally requires the explicit written consent of the management of the PMA. If the event organizer fails to inform the PMA that it is an association or organization of one of the aforementioned types, the PMA is entitled to void the contract with immediate effect and claim damages from the event organizer. The minimum amount of such damages shall be the agreed-upon rent. The same statement applies if the nature of the event is such that it could damage or interfere with the reputation or security of the PMA or smooth conduct of business on the part of the PMA or other companies of the Heidelberg Group.
(3) The scope of the rental contract and other services is based on the order received.
(4) Only those attributes may be considered pledged that are expressly described as such in the order confirmation.
(5) The event organizer is considered for all practical purposes the individual named as such to the PMA; in case of doubt, this individual is liable jointly with the actual event organizer for all debts incurred.
§ 2 Fulfillment, Prices, Payment
(1) PMA is obligated to make available the indicated rooms to the event organizer under the stipulated conditions. The PMA is furthermore obligated to provide any additionally expressly stipulated services (in particular, food and drinks).
(2) The event organizer is obligated to pay the price for renting the room(s) and the other services. All payments by the event organizer are due within two weeks after receiving the invoice.
(3) All prices are based on current cost factors. If major cost factors should rise or fall subsequent to conclusion of the contract (e.g., energy or wages), then the PMA reserves the right to correspondingly correct the prices, provided that the date of the event is at least four months later than the conclusion of the contract. In such a case, the prices valid on the date of the event shall be considered to be agreed.
(4) In the event of arrears in payment, interest amounting to eight percent annually is due; the customer reserves the right to demonstrate lesser damages.
(5) The event organizer is not entitled to offset the payment owed against claims that are not yet legally enforceable.
§ 3 Cancellations
(1) Please note the cancellation deadlines given in our order confirmation. The amount of the cancellation fees depends on the size of the room(s) booked and how far in advance the cancellation is received.
§ 4 Liability, Warranty
(1) The event organizer shall treat the rooms, furnishings and equipment with care and return them in proper condition. The event organizer exonerates the PMA from any and all third-party claims associated with permitting or holding the event. The event organizer hereby assures the PMA that it has taken out a group liability insurance policy.
(2) The PMA may demand that the event organizer provide security such as guaranties or a deposit to cover possible damage.
(3) In the event that the PMA should fail to meet major contractual obligations, it is liable in accordance with the relevant legal provisions. Apart from this, the PMA is liable for damages only if they have been caused intentionally or by gross negligence. The PMA is not liable for damage or losses that are atypical for a contract of this type. Articles 701 to 703 of the German Civil Code are not applicable.
(4) If defects or malfunctions should occur in the technical or other equipment and systems made available by the PMA, then the PMA shall endeavor without delay to remedy the problem(s). To the extent that the PMA obtains such technical or other equipment or systems from third parties, it does so on behalf and for the account of the event organizer.
§ 5 Miscellaneous Provisions
(1) Public ads or otherwise disseminated documents or announcements containing invitations to the event and citing the name and address of the PMA must be approved in advance and in writing by the PMA. If such a publication is made without the approval of the PMA, the PMA reserves the right to cancel the event. The event organizer is then liable for any resulting costs or damages. The event organizer must also obtain at its own expense and in good time any official permits or approvals required for holding the event. The event organizer is responsible for complying with all public-law requirements and other regulations.
(2) No decorations or other objects may be deployed without the prior written permission of the PMA. When the PMA gives such permission, the event organizer guarantees that the decorations etc. comply with all official regulations, and particularly those relating to fire protection. The event organizer is also responsible for properly removing the decorations etc. afterward. The event organizer is liable for any and all damage caused, even if it is not directly at fault.
(3) The event organizer's rights deriving from this contract may be transferred only with the written consent of the PMA.
(4) In the event of force majeure, strikes or the like, the PMA is entitled to withdraw from the contract without any obligation to compensate the event organizer for damages.
(5) The place of fulfillment and payment is Heidelberg, Germany
(6) For contracts concluded with businesspeople, public-law entities and special public-law assets, Heidelberg shall be the exclusive venue for settling disputes.
(7) The contractual relationship between the parties is subject to German law.
(8) Ancillary agreements are valid only if confirmed in writing by the PMA.
(9) If any of these provisions should be or become entirely or partly invalid, the rest of the contract shall remain in effect. In this case, the parties to the contract pledge to find another valid provision that approximates as closely as possible the intention and purpose of the invalid provision.
Note: These Terms and Conditions have been translated as faithfully as possible. In cases of doubt, however, the original German wording applies.
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